Preparing Your IT Infrastructure for Hurricane Season

Brought to You by Four Winds IT

Emergency Contact: 941-315-2380

Hello there!

As hurricane season approaches, we understand how critical it is to keep your business's tech setup sailing smoothly. That's why we've put together this comprehensive guide to help you prepare your IT infrastructure for the storms ahead. We're here to help you weather the storm and keep your IT shipshape. If you have any questions or need assistance, feel free to reach out to us at the emergency hotline provided below.

Before the Storm

Evaluate Essential Equipment

The first step in preparing for a hurricane is to assess your essential equipment. Identify critical computers and backups that may need to be relocated. Prioritize this equipment based on its importance and portability to ensure you can move it quickly if necessary.

Take Your Tech Essentials

If possible, bring your computer and any backups with you. These items will be safer in your possession than left behind during the storm. This ensures that you can continue working remotely if needed and have access to your essential data.

Snap Some Photos 

Document your office and valuable assets by taking photos or videos before the storm hits. This can be invaluable if you need to file an insurance claim later on. Having a visual record of your equipment and office setup can streamline the process and help you recover more quickly.

Backup Your Data Offsite

If taking your system with you isn't an option, ensure you have an offsite backup ready. Regularly update and secure this backup. Consider storing critical business information on an encrypted flash drive or in a fire-proof safe. Important documents to include are:

• Contracts with clients, contractors, and employees.
• A printed list of important contacts, such as suppliers, vendors, and utility providers.
• Accounting details including tax information, payroll spreadsheets, and financial records.
• Utility information for water, electricity, internet, and gas services.
• Personal documents and multimedia files.
• A comprehensive inventory of your business assets, from tech gear to office furniture and décor.
• Insurance information and contact numbers for quick reference.

Prepare Your Office/Home

To safeguard your equipment:

• Turn Off Your Devices: Shut down your computer and switch off your monitor. Don't forget to turn off any extra devices like printers and external hard drives.
• Unplug Power Cords: Unplug all power cords to protect against power surges and outages that could damage your equipment.
• Disconnect Network Cables: Remove network cables from your computer and printer to prevent damage from potential lightning strikes.
• Protect Your Equipment: Cover your computers with plastic bags and place them in a safe spot. Arrange the cables neatly in plastic to keep them safe. Elevate your equipment on sturdy tables to avoid flooding and use another piece of furniture on top to protect from falling debris.

During the Storm

Follow Safety Procedures

Adhere to evacuation orders and safety guidelines. Keep emergency contact information easily accessible.

Stay Safe!

Remember, things can be replaced, but people cannot. Prioritize the safety of yourself, your staff, and your families above all else.

After the Storm

Assess Damages

Once it is safe to do so, inspect your equipment and facilities for any damage. Document any losses for insurance claims.

Restore Operations

• Remove coverings from your computers and peripherals.
• Reconnect and power your equipment one by one.
• Test your backups to ensure your data is safe.

Additional Recommendations

Customize for Servers

If you have servers, consider installing battery backups to help them shut down smoothly during power outages. Maintain both onsite and online backups for extra security.

Secure Workstations

• Power down your computers before the storm hits.
• Store cables safely to avoid accidents.
• Use battery backups and surge protectors to safeguard your devices.

Language and Accessibility

Provide translations and accessibility features to ensure everyone understands the instructions. Keep the information clear and simple.

Training and Feedback

Hold regular training sessions on storm preparedness. We're always here to help, so don't hesitate to reach out with any feedback or questions.

Lastly...

With the right preparation, your business can weather any storm. Four Winds IT is here to support you in keeping your technology assets safe and guiding you through the recovery process. If you need any assistance or further information, don't hesitate to get in touch with us.

Stay safe and prepared!